1. CONTRACT AND  APPLICANT DETAILS

This data is pre-filled according to the contract and cannot be modified on the report form.

2. SUBSTANTIVE PART OF THE REPORT

A short overview and assessment of carrying out the project based on the description in the application; references to the project in the press or other media channels, if available. 

Enter media coverage and other links in the Additional explanations box.

ANNEXES

Please only include attachments that support the substantive report (photos, diplomas, audio files, etc.)

At the demand of the Cultural Endowment, expense documents must be attached to the corresponding expense line on the "Expense Report" page.

3.  EXPENSE REPORT

The expense report consists of two columns:

1. Application Budget. This data cannot be changed. It reflects the expense budget submitted in the applications.

2.  Report 

In the Actual Expenses column, all project expenses must be listed, not only those covered by the Cultural Endowment support.

It is not possible to delete an expense row. If no expenses were incurred in a particular category, please enter 0 in the Report column for that row. If additional expense categories were added during the project, add a new expense row by clicking + Add row.

In the Including Cultural Endowment Support column, only expenses covered by the support received from the Cultural Endowment should be shown.

Following the Including Cultural Endowment Support rows, and at the request of the Cultural Endowment, documents proving the expenses in the corresponding amounts (such as invoices, contracts, pay slips, etc.) as well as proof of payment (bank statements or payment orders) must be attached.

Unless specifically requested, it is not necessary to attach payment documents verifying expenses to the reports (except for projects involving the purchase of national costumes and instruments), nor to submit physical attachments such as audio media, printed materials, etc. (except for translation programs). Verification of payment documents is conducted randomly or on a sample basis. You will be notified of any verification within 90 days of submitting the report. Legal entities are required to retain expense documentation for 7 years, while individuals are asked to keep such documents for at least 1 year.

3.3. Unused surplus
The support amount allocated by the Cultural Endowment - total expenses specified in the report = unused surplus.
The unused surplus is to be refunded to the Cultural Endowment (annex the payment order to the report).

3.4 Annexes to the financial part of the report include:

• copies of source documents and documents proving payment (obligatory) in the extent of the support amount received from the Cultural Endowment according to the purpose specified in the contract, usage term and budget presented in the application.
• copies of source documents (invoices, prepayment invoices, order forms, cashier cheques, receipts, fee forms, etc.);
• copies of documents that prove payment (payment order, bank statement, cash slips in case of cash payments, etc.).

In case, upon payment of fees, it can be determined from documents that prove payment (from the explanation of a payment order or cash slip) who has been paid by transfer or cash for what, copies of source documents (concluded contracts) do not have to be annexed to the report. In this case, the list of fees along with documents that prove payment will suffice.

Example 1: If the budget for organizing an event was xxx euros and the amount allocated by the Cultural Endowment was also xxx euros, copies of the aforementioned financial documents shall be annexed to the report in the extent of xxx euros.

Example 2: If the budget for organizing an event was xxx euros, but the amount allocated by the Cultural Endowment was only x euros, copies of the aforementioned financial documents shall be annexed to the report also in the extent of only x euros.

Please compile copies of source and payment documents to be submitted as annexes to the report by types of expenses.
An example based on the aforementioned organization of an event – the respective transport expense documents, then performers’ fees documents, then rent of premises documents and finally the rent of equipment documents.

3.5 Additional explanations
An additional/explanatory information concerning the financial part of the report (if necessary).

• In case there is not enough room in the report form, use additional sheets for preparing both the substantive and financial part.