Reporting

1. The recipient of the allocation is obliged to submit a report on the actually received income and expenses for the realization of the purpose of the project or operational support within 60 calendar days after the completion of the project or the end of the period of receiving the operational support. The head of the cultural endowment has the right to change the deadline for submission of the report on his own initiative or on the basis of an application by the recipient of the allocation for valid reasons, based on the provisions of the Administrative Procedure Act. The non-resident recipient of the allocation is not obliged to submit a report if the allocation is paid out by the decision of the expert committee after the goal has been met.

2. The report must be submitted via e-kulka.

3. The following information must be provided in the report:

3.1. A substantive report containing confirmations (photos of the event; excerpts from the media or links to advertisements, reviews, etc. In the media; in the case of publications, ISBN number; etc.) regarding the fulfillment of the purpose approved by the separation decision;

3.2. The financial report (income statement) contains data on both planned and actual financing. 

It is mandatory to mention separating the grants from the Cultural Endowment and funding received from other sources;

3.3. A cost report consisting of the grant budget and the true costs of the entire project;

3.4. At the request of the cultural endowment, copies of basic documents and documents proving payment must be submitted. The Cultural Endowment generally does not accept expenses paid in cash (except for one-off expenses paid abroad).

4. The Cultural Endowment undertakes to review the report within 90 days from the submission of the report.

5. Defects and other circumstances found during the inspection of the report will be notified to the recipient via e-mail and/or e-mail.

6. The cultural endowment gives the recipient of the allocation a deadline of up to ten days to eliminate the deficiencies.

7. The Cultural Endowment has the right to check all accounting documents related to the project, to carry out an on-site inspection or to send a report on the use of allocation to the auditor for inspection. The Cultural Endowment has this right even after the end of the contract.

8. The recipient of the allotment must keep separate accounts of the costs and revenues of the project related to the allotment and keep accounting documents and other evidence, a legal entity for at least seven years and a natural person for at least one year.

9. In the case of a project grant allocated to a natural person, it is not accepted that he/she pays the expenses of his/her salary or similar remuneration.

10. The recipient of the creative work fee is obliged to submit a substantial report within 60 calendar days after the end of the agency contract, which must reflect the data confirming the execution of the creative work. If the completion of the creative work is delayed or it is not possible to publish or publicly perform the created work, a corresponding justification must be provided in the substantive report.

Refund of grant or unused balance

The recipient of the grant is obliged to return the grant that was not used as intended within 14 calendar days from the date of receipt of a written refund notice from the Cultural Foundation.

The grant that was not used (including the unused balance) must be returned to the Cultural Endowment together with the submission of a report.

The non-targeted grant or its unused balance must be transferred to the current account of the Estonian Cultural Capital EE932200221001191768 Swedbank or EE161010022026551006 AS SEB Pank. The explanation must include: return_contract number ....